All Forms: District Large Ensemble Assessment – Louisiana Music Educators Association

Large Ensemble Assessment Registration Forms

Registration information and a link to the google form being used in each district will be sent to teachers by their District Director. If you have not received information or have questions, please contact your District Director.
DO NOT use a form from a previous year.

LMEA Large Ensemble Financial Form

This form can be used to turn in to bookkeepers for financial proof of Large Ensemble Assessment.
This form does not need to be turned in to the District Director.
THIS FORM DOES NOT REGISTER YOUR ENSEMBLE FOR LARGE ENSEMBLE ASSESSMENT. YOU MUST STILL COMPLETE THE REGISTRATION FORM SENT BY YOUR DISTRICT DIRECTOR.

For Schools Needing a Current LMEA W-9:

Extenuating Circumstance Classification

Extenuating or unusual circumstances many times prevent groups from participating in the normal District Assessment Classification. A director who feels that extenuating circumstances warrant an opportunity to participate in the assessment with lessened performance and sight reading requirements may apply for this classification. Ensembles placed in this class are allowed to perform and/or sight read one level lower than their originally required minimum.

Reasons for Extenuating Circumstance consideration are, but are not limited to:

New, reestablished, and/or developing programs
Majority High School Beginners
Disaster/Emergency situations
Limited or unusual class time restrictions
Combines school with multiple directors
Youth, All-City, All-Parish Groups

The process to apply and be accepted into the Extenuating Circumstance Class will be as follows:

The Ensemble Director must complete the Extenuating Circumstance Application. (Google form; for deadline, contact your District Director)
The application includes all of the information and explanations needed for the selected panel to consider.
A panel consisting of the District Director, Division Chair, and 1 other District Director in that specific division will review the applications and determine if the situation warrants granting the classification.
Extenuating Circumstance Application

Once an ensemble is approved for the extenuating circumstance class, the director will choose to have published ratings or comments only. Awards are given with published ratings only.

Out-of-District Performance Request

LMEA rules state that schools must participate in the Large Ensemble Assessment held within their LMEA assigned district. However, due to special circumstances, a director may request to perform out-of-district pending approval from LMEA. This form must be completed no later than six weeks prior to your District Assessment event.

The two District Directors from each involved District and the Division Chair will review and approve or deny the request.
Submitting this form does not guarantee approval.
Out-of-District Performance Request Form