All-State Rules and Regulations are part of the All-State School and Emergency Permission Form and are to be signed by each student, parent, director and principal involved.

Rules and Regulations for LMEA All-State:

1. Teachers are required to screen students who are discipline problems and not allow them to audition.
2. Students are expected to follow their school’s rules while at LMEA All-State.
3. Students must be present and on time for registration, all rehearsals, and any other scheduled All-State events.
4. Students failing to adhere to their LMEA All-State schedule or the rules and regulations are subject to dismissal.
5. Students are responsible for their personal equipment and instruments, including any school instruments or other items checked out to them. LMEA will not assume responsibility for lost, damaged or stolen equipment or instruments.
6. Any student who participates in any type of vandalism will be subject to immediate dismissal. The student and the school will be held responsible for damages.
7. Any student in possession of prescription drugs without a doctor’s prescription, any illegal drugs or other illegal substances, including alcoholic beverages, or who consumes any of these will be subject to immediate dismissal. The parent, director, and administrator will be notified.
8. Students’ teachers are required to be current LMEA members and to register for and be present at the All-State event and Professional Development Conference to ensure students are supervised/chaperoned when not in rehearsals or another scheduled All-State activity.
9. Parents or a designated chaperone are responsible for students when they are not in a rehearsal or at an LMEA sponsored event.

Consequences and procedures related to the violation of any rules:

1. The student’s principal, director and parents will be immediately notified of any rule violation.
2. A disciplinary committee consisting of the Executive Director, the LMEA President, and the Band, Orchestra, Vocal, Guitar, Handbell, or Jazz Ensemble Chairperson (as pertinent) shall review any disciplinary problems before dismissal from the All-State group is recommended.
3. Any student dismissed (sent home) from an All-State event will be prohibited from participating in any LMEA event for one (1) full year starting from the time of the dismissal.
4. Any school organization whose student (or students) must be dismissed from an LMEA All-State event will be placed on a one-year probation. If a student is dismissed within the probation period, that school organization will be prohibited from participating in LMEA All-State events the following year.
5. Any infraction and subsequent dismissal will be referred to the LMEA Executive Board for resolution and clarification.

• Students auditioning must be in 8^th – 12^th grade.
• Students auditioning must be enrolled in a Louisiana-accredited high school and must be an active member of that school’s handbell program. Click for a list of Nonpublic Accredited Approved Schools 2024-25. Students’ ensemble directors must be current full LMEA members.
• In a situation where there is no handbell ensemble in a school, the student must be enrolled in a Louisiana-accredited high school and certified by the eligible music teacher at that school or a private teacher who is an LMEA member.
• District directors will verify that teachers of all students participating in these auditions are current members of LMEA.
• Students are eligible for membership in only one All-State ensemble.

DATE and LOCATION: Each district director will schedule the date, time, and location for video recording the handbell auditions in his/her district.

STUDENT RELEASE OF INFORMATION FORM – this form will need to be printed, signed, and submitted to your District Director. Follow your his/her instructions for submitting it. Auditions cannot be adjudicated without this form. 

AUDITION FEE and REGISTRATION:

• $15 per audition
• Ensemble directors must follow their District Director’s instructions and deadline for submitting school checks and registration information.
• District Directors must confirm the receipt of all audition fees and forms by the date the audition files are uploaded. An audition cannot be adjudicated if the audition fee has not been received.
  
• All auditioner information will be submitted by the District Director or his/her designee. This includes: Name, School, Grade, Instrument or Voice, All-State Ensemble preference, T-Shirt Size, Audio audition file, Verification of receipt of the “Release of Information” Form.
  
• All audition videos and registration forms must be uploaded via the Google form by 11:59 pm on Monday, October 13, 2025 by the District Director or his/her designee. (Links will be sent to the District Director.)
• Students auditioning for more than one ensemble must indicate their preference of ensembles when their audition registration information is submitted. This information will be used should he/she be selected to participate in more than one of this year’s LMEA All-State ensembles.

The audition includes six (6) exercises that use a variety of handbell techniques.

If there are questions about symbols and how to correctly ring them, information is available on the Handbell Musicians of America website:

• Getting Started
• Handbell and Handchime Notation Guide

Audition Set Rotation

• Set 1 – 2024-25
  
• Set 2 – 2025-26
• Set 3 – 2026-27
  
• Set 4 – 2027-28

There is a single audition, recorded at the district level, for All-State Handbell Ensemble.

MONITORS and AUDITION:

• All handbell auditions will be video recorded (.mp4 file) as ringing technique is critical.
• Each District Director will assign one or more monitors to record the audition and certify that each auditioner played the material without any restarts.
• Monitors should be carefully selected by the district director to ensure procedural continuity of the audition.
• An audio test of the recorder and room should be done before any auditions begin. Be sure the student will be clearly heard.
• Be sure that the instrument and audition number announced on the recording are accurately entered on the track sheet.
• Monitors should verify that the recording is on the recorder before the auditioner leaves the room (if possible). (This can be done by playing a few seconds of the recording and checking the length of the file on the recorder.)
• Audition restarts will only be allowed if there is a technical issue with the recorder.
• Each recorded audition must be unedited and made in one single file – do not dub any portion of the audition.

AUDITION INSTRUCTIONS and ORDER:

1. Start the recording.
2. Identification Information: The monitor will read the following script to announce and identify each auditioner: 
   “On handbells, this is Audition Number (Insert Audition Number).”
3. Exercises: The student will perform the current set’s exercises as written.

TRACK SHEET

• A track sheet will be shared via Google Sheets to enter the audition information at the “room” level. This includes:  Room Number, Recorder Number, File Name, File Duration, Last Name, First Name, Instrument/Voice, Audition Number.
• The Room Number, Recorder Number, File Name and Audition Number are to be determined by the District Director or his/her designee.
• There should be one track sheet for each room used at the audition.

RECORDING EQUIPMENT

• If a traditional video recorder is not available, a cell phone may be used as long as the file is submitted as an mp4 file. District Directors have received information about these recorders.

AUDITION FILE SUBMISSION PROCEDURE:

• Each district director (or designee) will be responsible for submitting auditioners’ information and uploading all audio audition recordings (.mp4 files only) into the Google form provided by the audition coordinator.
• All student registration information and audition recordings must be submitted by Monday, October 13, 2025 (11:59 pm). District Directors will communicate to their district regarding how they want to receive student information – name, school, grade, instrument, All-State ensemble preference, t-shirt size, audio audition file, verification of receipt of the “Student Release of Information Form.”
• Google Drive is one of the easiest and most accessible platforms to use for file sharing. However, some school districts restrict the sharing of files from their school google drives. Files must be accessible to the chairperson to be judged for inclusion in the group. Discussions with your school district’s IT department may be necessary to ensure usage in the All-State audition.

• Adjudication: The judges (music educators from around the country with handbell programs in their schools) will assess audition performances based on technique, tone/timbre/balance, interpretation, accuracy, and other general performance factors. (See attached rubric)
• Audition Results: Results will be posted on this website as soon as possible once they are finalized for all ensembles. The results will be posted on Tuesday, October 21, 2025 (11:59 pm).
• Ranking Scores:  At the completion of the adjudication process, students will be ranked according to their final scores.
• Number of Performers: 11-26 musicians
  • 11 Musicians minimum per 3-Octave Ensemble
  • 13 Musicians per 5-Octave Ensemble
  • Ideally, there would be a double ensemble
  • A partial second 3-Octave Ensemble is possible
• Event Registration: Students selected to the All-State Handbell Ensemble will need to register for the All-State event.